HR COORDINATOR 

Location: Head Office – Perth (potential Travel to South Queensferry)
Category: Human Resources
Contract: Full time, Permanent, Monday – Friday, Hybrid (3 days on site) available after three months employment
Reports to: HR Business Partner 

BEAR Scotland is a leading provider of road maintenance and management services, proudly responsible for the upkeep and enhancement of the country’s vital trunk road network — including bridges and key infrastructure — across some of the most scenic and challenging terrain in the UK. 

Since 2000 we have been involved in five generations of Transport Scotland Trunk Road Operating Company contracts covering various areas of Scotland and are presently responsible for approximately 60% of Scotland’s trunk road network. This includes the North West and South East Scottish Trunk Road Units. 

We’re looking for a highly organised and detail-focused HR Coordinator to join our proactive HR team at BEAR Scotland. This role is central to ensuring smooth HR operations and excellent service to our employees.  You’ll work closely with another HR Coordinator and provide strong administrative support to our HR Business Partners, helping us deliver a high-quality people service across the business.   

This is a busy, fast-paced role where you’ll manage multiple priorities and queries, so we’re looking for someone who thrives on organisation and accuracy. 

Key Responsibilities: 

Onboarding 

• Manage the offer approval process and prepare new contract paperwork.  

• Complete pre-employment checks (e.g., references, right-to-work verification).  

• Coordinate induction schedules and ensure compliance with onboarding processes. 

Absence Management 

• Record and monitor absence data accurately in HR systems. 

• Provide absence reports and escalate issues where required. 

Employee Queries & Support 

• Respond to day-to-day HR queries promptly and professionally. 

• Support HR Business Partners with administrative tasks and documentation. 

HR Processes & Compliance 

• Maintain accurate employee records and ensure compliance with policies and legislation. 

• Assist with HR reporting and data analysis. 

• Assisting with benefits administration and queries. 

• Provide administrative assistance across the employee lifecycle as required to support the wider team. 

Skills & Experience 

• Proven experience in administration or coordination roles. 

• Strong organisational skills and ability to manage multiple priorities. 

• Excellent communication and interpersonal skills. 

• Proficiency in Microsoft Office and confidence with systems. 

• Ability to handle confidential information with discretion. 

• Attention to detail and a high level of accuracy. 

• Experience in HR administration – desirable  

• Knowledge of HR systems and reporting tools – desirable  

Why BEAR? 

At the heart of our success is our people — talented, innovative, and dedicated individuals who drive everything we do. We’re committed to attracting and retaining top talent by offering a supportive and rewarding work environment.  

In return, we provide: 

• A competitive salary 

• Generous holiday entitlement 

• Pension scheme 

• Access to a range of employee benefits including annual leave purchase, Cycle to Work scheme, and our Employee Assistance Programme 

We believe in empowering our team to grow, thrive, and achieve their full potential. Join a company that inspires you to deliver your best work and supports your journey to evolve and succeed. 

We are proud to be an equal opportunities employer, committed to promoting fairness, inclusion, and diversity across all areas of our business.